How the Library Can Help You
At the Talbot library we are more than happy to assit you in adhering to the NIH Public Access policy.
- We can answer you questions about compliance such as, do I need to submit this article? What are the guidelines for submission? Can I submit a pdf directly from the journal? (NO!)
- We can help you find whether a journal deposits articles on your behalf.
- We can guide you through the manuscript submission process.
- We can help you with the NIH Manuscript Submission System.
- The Library does not keep copies of final approved manuscripts approved for publication.
- We cannot review and approve manuscripts submitted to the NIHMS. Only authors (or their designated representatives) and PIs can review and approve submitted manuscripts.
- You cannot submit a pdf from the journal Web site. A pdf from the journal Web site is the publisher's property. If you submit a publisher's pdf to the NIH it will be rejected.
- The Library cannot change a publisher's pdf into a clean manuscript.
Tutorials and More Information
All investigators who receive NIH funding must submit, upon acceptance for publication, a Word Document version of their final peer-reviewed manuscript, including graphs and supplemental materials.
What is the NIH Public Access Policy
The NIH Public Access Policy implements Division F Section 217 of PL 111-8 (Omnibus Appropriations Act, 2009).
The law states: The Director of the National Institutes of Health ("NIH") shall require in the current fiscal year and thereafter that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine's PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, that the NIH shall implement the public access policy in a manner consistent with copyright law.
The Public Access Policy ensures that the public has access to the published results of NIH-funded research by requiring researchers to submit copies of final approved manuscripts that arise from NIH funds to the digital archive PubMed Central (http://www.ncbi.nlm.nih.gov/pmc/).
NIH Guidelines for Manuscript Submission
If you have any questions as to whether you need to submit your manuscript, here are the NIH's guidelines.
The Policy applies to any manuscript that:
- Is accepted for publication in a peer-reviewed journal starting April 7, 2008, and
- Arises from any of the following:
- Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond, or
- Any direct funding from an NIH contract signed on or after April 7, 2008, or
- An NIH employee.
The NIH considers a publication to be a journal if it, "is in the journal section of the NLM catalog." For more information about the NIH's criteria for a journal see their Frequently Asked Questions page. Finally, directly funded means costs that can be identified specifically with a particular sponsored project, or that can be directly assigned to such activities relatively easily with a high degree of accuracy.
If your manuscript includes research supported by any CCSG supported research facility, you must acknowledge the Core Grant and the facility. For more information about acknowledging grant funding see the Acknowledging Grant Funding tab on this guide and see the Manuscript Acknowledgement Wording located on the Office of Sponsored Research Grant Proposal Tools: Samples and Templates page
For more information about the NIH Public Access policy and how it applies to your research, see the NIH Public Access website.
The Policy does not apply to dissertations, book chapters, conference proceedings, or letters to the editor.